Outlook/Exchange training information:

The Solution Center is offering training and conversion sessions to any interested faculty or staff to convert your e-mail/calendar/contact information to MS Outlook using Microsoft Exchange (rather than Eudora/Lotus Organizer/and IMAP for e-mail). Why? Using Exchange and Outlook provides more flexibility with e-mail, personal calendars, departmental calendars, and other interesting features. The training and converting to Outlook will take about 2 hours, and moving your contacts, e-mail, calendars, etc. will take an additional .5 to 3 hours. (Times are approximate - everyone has different amounts of e-mail.)

What we'll be doing:
• We do set up some items here in advance, so PLEASE be sure to let us know if you can't make the session.
• We'll be forwarding your e-mail to a different mail server (nothing will be lost though!)
• We'll help you setup Windows and Outlook to use the new server
• We'll go over how to use Outlook for e-mail, calendars, and more
• We'll show you how to access your mail from off campus
• We'll be showing you a new way to share calendars called Sharepoint that is accessible from Outlook
• We'll help you import your contacts and calendar items from Lotus Organizer, Eudora, and Outlook

The things you need to do before you attend the session:
1. Clean out old e-mails you no longer need, especially those in your Outbox. The more mail you have to move the longer it will take to move to the Exchange system.
2. If you are a Eudora user, and you have special folders/mailboxes above Dominant in the mailbox listing you will need to move these to your Dominant (IMAP) mail area. (To do this, create a folder by right clicking "Dominant", choosing new folder, and naming it. Then you can open the mailbox above Dominant with the messages to be moved and drag them to the matching mailbox you created. Need help with this? That's ok too. Show up a little early and we'll get you going on this.)
4. You MUST be logged off any computer system on campus before class.
5. Be prepared to spend the whole time at the session, especially if you have a lot of e-mail to be moved. If you have large amounts of e-mail, contacts to import from multiple locations, calendars, etc., you will need to plan on finishing with our help later.
6. Be sure to show up for the session if you sign up for it. We have to setup some settings on the Exchange server before the session for those attending. So if you sign up but do not attend your account will be in a state which can lead to missing e-mail messages for a time.

We'd like to work around YOUR schedule. To that end, just let us know a day when you can get 5 or more people together (one department, multiple areas - it doesn't make any difference) and we'll do our best to meet your timeframe. If you or a couple of people can be flexible about times but can't find others in your area to come to training, let us know and we can add you to another group's session.