Microsoft Word 

To locate more help when using Microsoft Word: Help can be found by pressing the F1 key on the keyboard after the Word program has been started, by clicking on the Office Assistant that appears, or by clicking on Help (located in the menu bar.) To use Help, click on the Search tab and type in a few keywords relating to the topic. To add a shortcut to Word on your Desktop in Windows:

• Minimize any windows currently open by clicking the _ in the upper right corner of the window.
• Right-click in a blank area of your Windows background.
• Highlight "New" with the mouse and left-click "Shortcut".
• Click Browse.
• Click the "+" next to the C:\ drive, next to Program Files, then Microsoft Office, and finally Office.
• Locate and click "winword.exe" from the list.
• Click Next.
• Click Finish.

To start Microsoft Word: Word can be opened from the Start menu on the taskbar. Word can be found under Start, Programs, Microsoft Office Pro. The icons at the top of the window:

• The title bar at the top of the window shows the name of the current document. It also contains the standard Windows control buttons such as minimize and maximize.
• The menu bar contains the text list of Word's menus and can be used to navigate the commands.
• The Standard toolbar contains buttons and other controls that represent often-used menu commands such as new document, save, or print.
• The Formatting toolbar contains buttons and other controls that allow you to quickly change the appearance of a document by selecting a font, size, etc.
• The Status bar (at the bottom of the window) provides information about the open document as well as the current settings and operations in progress.

How do I know which button is what?

• The mouse pointer will change depending on the area of the document. For example, the pointer turns into an I-beam if you're working in a text area, or a northeast arrow if you're in the left margin of the document area. Anything outside the document area (where you can type) will be a northwest arrow. The pointer can help to identify buttons on the toolbars as well. When the pointer is placed over a button a text box will appear showing the name or function of the button.

To navigate in a Word document:

• Word documents can be several pages long. To view the other parts of the document, use the scroll bars at the right and on the bottom. Scrolling will not change the insertion point for text, so if there should be a change, click on the area where the change should occur. The arrow keys and page up or down keys will also allow movement within a document.

To enter text in the document:

• Entering text is just like any other word processing program. Just use the keyboard to add letters or symbols.

To edit text in an existing document:

• Use the mouse pointer to highlight any text that should be deleted. Once the text is highlighted you can press the DELETE key on the keyboard to remove it. Other methods include holding the SHIFT key and the arrow keys on the keyboard to highlight the text, then pressing DELETE.
• To add text, place the pointer over the spot where text should be added and left-click to place the insertion point. Type in the desired text.

To add an image to a document:

• Click the area where you would like the image. Click Insert in the Menu bar at the top and select the type of item you'd like to add. For example you can select Picture and add either existing clipart or something of your own.

To add more template options to Word such as calendars, memos, etc.:

• To find a picture, music, sound, or animation: Extra sounds, images, and video clips can be found under P:\Resources\MS-Office\Clipart. To save files: Saving files regularly prevents the loss of data through power outages or system crashes. To save a document, click on the save button located on the standard meny bar. If it is a new document Word will give the option to set the name and where the document should be saved. We recommend saving the information to your personal drive (H:\) to prevent data loss due to corrupt diskettes. To save the document as another name or to another location, click on File in the menu bar and then Save As. Select the alternate name or location and press OK. To setup keyboard shortcuts:
  • Under the Tools menu select Customize.
  • Click the Keyboard button.
  • From the Categories list select the category of the shortcut.
  • From the Commands list select the specific command.
  • Click the field labeled Press new shortcut key:.
  • Press the keys to use for the shortcut.
  NOTE: Some key combinations are already defined by default, i.e. Ctrl+N opens a new document. If you select a key combination that is already assigned it will appear under the Press new shortcut key: field with its currently assigned command.
  • Once the keys have been chosen click the Assign button.
  NOTE: The program will not warn you if you are changing any already assigned set of key combinations
  • Once the shortcut keys have been added, make sure the Save changes in: option is set to Normal.dot and click the Close button twice.
  To disable the automatic creation of Hyperlinks in Word 97/2000:
  • Under the Tools menu select AutoCorrect.
  • Select the AutoFormat As You Type tab.
  • Find the option labeled Internet and network paths with hyperlinks.
  • Click the box to the left of that option to remove the checkmark.
  • Click the OK button
  To set default font settings in Word:
  • Under the Format menu select Font
  • Select Font tab
  • In this window set the settings for the default font that you want to have
  • Once all the settings have been set to the way you desire, click on the Default... button
  • It will then ask you to confirm that you want to change the defaults, click Yes
  Why are none of my custom settings being saved in Word 97/2000?
  • Under the Tools menu select Options.
  • Select the File Locations tab.
  • Double-click the line labeled Documents.
  • Where is says Folder name: at the bottom type in H:\ and press enter.
  NOTE: Even though you type H:\ in the folder name, the location listed to the right of documents may become \\siberian##\home\username instead. Do not worry since this is just the long name for your H:\ drive.
  • Double-click on the line labeled User Templates.
  • Where it says Folder name: at the bottom type in H:\ and press enter.
  • Then Click the OK button.
  • Close Word and then re-open it.
  • Redo all the settings that you had set before.
  To change the folder that opens automatically (File Open) or to select a folder for saving documents (Save As): When I look at a document from Word 2000 in Word 97, it looks like garbage. Can I fix this? There are some features of Word 2000 that are not compatible with Word 97. For files to be compatible with Word 97, items written in Word 2000 must be saved in a compatible format.
  • In Word 2000 under the Tools menu select Options.
  • Select the Compatibility tab.
  • In the Recommended Options For: menu select Microsoft word 97.
  • From now on any file created will be compatible with Word 97.
  To create international characters in MS-Word:
  • CTRL + , + c = ç Ç
  • CTRL + SHIFT + ; + u = ü Ü
  • CTRL + ` + a = à À
  • CTRL + SHIFT + ` + a = ã Ã
  • CTRL + SHIFT + 6 + a = â Â
  • CTRL + ' + a = á Á
  • CTRL + SHIFT + 2 + a = å Å
  • CTRL + SHIFT + 7 + a = æ Æ
  • CTRL + SHIFT + 7 + o = œ Œ
  • CTRL + ' + d = ð Ð
  • CTRL + / + o = ø Ø
  • ALT + CTRL + SHIFT + / = ¿
  • ALT + CTRL + SHIFT + 1 = ¡
  • CTRL + SHIFT + 7 + s = ß
  
  
   
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