Students are not officially withdrawn from the University until completion of an exit interview with the Office of Student Development. The date of the exit interview is the official date of withdrawal.
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Admission Deposit Refund Policy
The Admission Deposit Refund Policy requires a student to submit appropriate withdrawal paperwork to the University by the following dates: December 15th if withdrawing for the spring term; June 15th if withdrawing for the fall term. If the formal withdrawal process is completed before these dates, the student will receive a refund of their deposit. If the University doesn’t receive notification until after these dates, the deposit will be forfeited. All graduating students will receive a refund of their Admission Deposit after completion of their final semester.
Tuition Refund Policy
Tuition charges are refunded according to the following schedule. The refund calculation will be based upon the date in which the student submits appropriate withdrawal paperwork:
One week or less: |
90% refund |
Two weeks or less: |
80% refund |
Three weeks or less: |
60% refund |
Four weeks or less: |
40% refund |
Five weeks or less: |
20% refund |
More than five weeks: |
no refund |
Room and Board Refunds
Students who withdraw from the University within the semester must move out of university housing within 48 hours following the exit interview. If leaving at the end of the semester, the normal closing schedule is followed. Exceptions must be approved by the Assistant Dean of Students/Director of Residence Life. Before leaving campus, students must check out of their room or rental property with the appropriate staff member (RC or RA and/or someone in the Student Development Office). Upon checking out students must turn in the appropriate paperwork along with the key.
For students withdrawing on a voluntary basis, housing and board refunds are granted on a pro-rated basis through the 5th week and are based on the date of the exit interview and proper check out. After the 5th week, no refund is granted.
Financial Aid
Students who withdraw prior to the first day of classes have all of their financial aid returned.
Students who withdraw during the first five weeks of the semester have part of their financial aid returned to the appropriate agencies:
Wittenberg and State financial aid is returned at the same percentage rate as tuition is refunded; for example, if a student receives a 20% refund of tuition, 20% of institutional aid will be returned to the institutional funds and Ohio state aid will be returned to the Ohio Board of Regents.
For students who withdraw after the first five weeks of the semester but before 60% of the semester is over, no Wittenberg or State financial aid is returned.
Students must usually begin paying back student loans six months after the official withdrawal date. Should you have any questions about the Financial Aid adjustments, please contact the Financial Aid Office prior to withdrawing.
Withdrawal - University Grading Policy
Withdrawing from the university has implications related to student grades received. The notification date of withdraw is used to determine grades received for the courses in which the student is enrolled. 1-5 weeks= without grade or credit, 6-10 weeks= “W” (withdrawn); 11-15 weeks= F (or NC if this option was elected). Students who have extenuating circumstances that they feel may warrant a waiver of the grading policy may submit a written petition to the Assistant Provost for Academic Services within six weeks of the date of notification of withdrawal (forms available in Assistant Provost’s Office, Recitation Hall 208). Circumstances that may warrant such a waiver are circumstances beyond the control of the student (such as medical issues or death of a close family member that interfered with the student’s ability to withdraw during the scheduled withdrawal period).
Written appeals must:
