Constitution and By-Laws for the Wittenberg Role-Playing Guild

1. The name for this organization shall be the "Wittenberg Role-Playing Guild"
2. The purpose of the Wittenberg Role-Playing Guild is to provide a common collective for all those individuals interested in role-playing games on campus; to provide a system of communication between various gaming circles as well as between gamers themselves; and to promote the recreation and intellectual stimulation found in role-playing games.
3. There will be three forms of membership for the Wittenberg Role-Playing Guild, as described in the Wittenberg Student Organization Handbook (Section II). Membership may be attained by filling out an index card containing the following information: Name, Home Address, Wittenberg Address, Wittenberg Phone Number, and (if available) e-mail address-this card must be given to the current president, who will keep all membership cards on file.
4. There will be four officers for the Wittenberg Role-Playing Guild. These officers, in order of rank, will be called "President", "Vice-President", "Secretary", and "Treasurer". The term for any of these offices will last from the university's opening in Fall Semester (first day of instruction) until the last day of Finals Week, Spring Semester. All officers must abide by Wittenberg statutes concerning requisites to hold office, as well as behavior while in office. Impeachment and removal from offices shall follow the procedure found in Robert's Rule of Parliamentary Procedure. There must be at least three officers and five non-officers present to hold a Guild meeting. Officers will be nominated and elected at the last meeting of the year, during Spring Semester.
   1. The duties of the President shall be as follows:
      1. Accept all new members and keep all membership cards on file and updated
      2. Run Guild meetings, acting as Presiding Officer (as per Robert's Rules of Parliamentary Procedure.
      3. Keep all members informed on Guild actions, events and meetings.
      4. Attend Student Senate meetings that the Guild should be present for.
   2. The duties of the Vice-President shall be as follows:
      1. Fulfill the duties of President, should the President be absent from a meeting.
      2. Assist the President in informing members on actions, events and meetings.
   3. The duties of the Secretary shall be as follows:
      1. Take minutes at each meeting and keep a back record of all minutes.
      2. Actively participate in keeping the Wittenberg community informed on Guild events and actions, in the effort to increase membership.
   4. The duties of the Treasurer shall be as follows:
      1. Keep an accurate and up-to-date balance of all Guild funds and expenditures.
      2. Present suggestions for both savings and possible upcoming expenditures.
      3. Keep all Guild members informed on financial matters.
      4. Assist the President in proposing an annual budget to Student Senate.
5. Meetings for the Wittenberg Role-Playing Guild will be held monthly during the scholastic year. Should Wittenberg not be in session during the appropriate day, another day will be selected for the meeting by the President, after assessing the various Guild members' wishes. Special meetings may be called by any officer and must be announced at least 3 days before the meeting occurs. Meetings shall take the format set down in Robert's Rules of Parliamentary Procedure.
6. There will be no special committees for the Wittenberg Role-Playing Guild. Matters will be handled by either the Guild as a whole or by the Guild officers.
7. While meetings will be held in an informal manner, the Wittenberg Role-Playing Guild will use Robert's Rules of Parliamentary Procedure in all matters of extreme conflict or formality, excluding cases where the Guild Constitution differs from Robert's Rules. In such cases, the Guild Constitution holds precedence.
8. Amendments shall be dealt with using Robert's Rules of Parliamentary Procedure and must be presented as "New Business" at any given meeting. Amendments will require a 2/3 majority vote to be adopted into the constitution.
9. The Wittenberg Role-Playing Guild shall not practice discrimination based on age, gender, race, sexual preference, or ethnicity.