Sample Budget Request

WITTENBERG UNIVERSITY POLO CLUB
	Fall Semester 2008
Speaker (Ian Smith)
	Fee			500.00
	Advertisement			100.00
	Security			30.00
	Hotel			200.00
		Speaker Total:		830.00
Memberships
	Council for Equestrian Studies			1,100.00
	Windy Knoll Polo Club			800.00
		Memberships Total:		1900.00
Misc. Expenses
	Office Supplies			30.00
	T-shirts			400.00
Estimated Income
	Ticket Sales			100.00
		Income Total:		100.00
TOTAL FALL EXPENSES				2,830.00
	Spring Semester 2009
Competitions
	Regional Tournament			150.00
	National Tournament			475.00
		Competitions Total:		625.00
TOTAL SPRING EXPENSES				625.00
TOTAL BUDGET REQUEST	2008-2009			3,455.00

•  The Budget Format

 

Wittenberg University Student Senate, in an effort to insure consistency in funding decisions, requires specific, denotation of all budget requests. Therefore, an event such as a speaker must be listed according to the various expenses associated with the event. For instance, while the budget heading is speaker, actual expenses must be attach to a specific item such as fee, security, advertisement, security, or transportation. Furthermore, all estimated income must be attached to a specific item such as fee, security or transportation. Furthermore, all estimate income must be subtracted from the organization’s total budget request.

  Often, an organization’s approved budget exceeds the actual expenditures for that budget semester. This excess money “rolls over” into Student Senate’s general budget and will be available to reallocate the following semester. Organizations may not, under any circumstances, retain excess funds from the previous semester unless they have rolling accounts. Rolling accounts may be established by making a written request to the Student Senate Treasurer. Decisions will be made on a case-by-case basis with the Senate Finance Committee bringing recommendations to the Student Senate for approval. Organizations that violate the funding guidelines set forth in this section may be subject to the penalties described in the Philosophy of Funding of the Wittenberg University Student Senate. Further penalties may be imposed at the discretion of Student Senate.